Distribution Management in a Warehouse for Hardgoods

Financial Management

Food & Beverage

VAI’s Financial Management empowers businesses to achieve financial clarity and optimize resource utilization. This comprehensive solution provides a centralized platform to manage all your income, expenses, and assets, while maximizing profits and maintaining a healthy cash flow.

Key Features:

Accounts Receivable

  • Gain real-time insights into customer aging, outstanding balances, and potential collection issues
  • Generate and send invoices electronically, eliminating manual processes and delays
  • Automate collection workflows, send overdue payment reminders, and track collection activities effortlessly
  • Includes real-time insights into outstanding balances by customer, identify potential credit risks, and prioritize collections efforts

Accounts Payable

  • Maintain complete control over your expenditures with automated workflows and detailed reporting
  • Centralize vendor information, manage payment terms, and automate the approval process for payments
  • Gain insights into spending trends, identify cost-saving opportunities, and make informed financial decisions

General Ledger

  • The core of your financial system, general ledger provides powerful tools for departmental accounting, journal entries, audit trails, and custom financial statement generation
  • Track and analyze financial performance by department, division, location, and company, allowing for better resource allocation and cost control
  • Easily record financial transactions, maintain accurate ledgers, and ensure data integrity
  • Maintain a complete record of all financial activity for improved transparency and compliance
  • Generate financial reports tailored to your specific needs and reporting requirements

Fixed Assets

  • Track and manage your entire fixed asset lifecycle, from acquisition to disposal. Automate depreciation calculations and gain valuable insights for informed decision-making
  • Maintain a comprehensive inventory of all fixed assets, including detailed information on acquisition costs, depreciation schedules, and maintenance history
  • Ensure accurate depreciation calculations for all asset classes, in compliance with accounting standards
  • Generate detailed reports on depreciation expenses, allowing for better financial planning and budgeting
  • Streamline the process of asset disposal, track salvage values, and maintain accurate financial records

Multi-Company/Multi-Currency Support

  • Support for multiple locations, multiple companies (separate tax entities), and multiple currencies
  • Establish parent-child company relationships and roll up financials for streamlined reporting

Rebates and Billbacks

VAI’s Rebates and Billbacks streamlines the tracking and management of rebates and billbacks within your food and beverage business. This real-time solution ensures you never miss out on valuable financial opportunities and simplifies complex processes.

Customer Rebates

  • Manage a wide range of customer rebates and allowances, including discounts and volume-based rebates
  • Maintain accurate financial records with automatic accruing of customer rebates
  • Effortlessly generate credit memos for your accounts receivable department upon approval of a customer allowance
  • Deliver a positive customer experience by promptly issuing credits for allowances and promotions

Vendor Billbacks

  • Gain real-time insights into potential rebate earnings from your vendors based on your purchase history
  • Expedite the claiming of earned vendor rebates through user-friendly entry programs. Reduce manual data entry and ensure faster credit memo generation for your accounts payable department.
  • In instances where a vendor rebate requires a corresponding billback to a customer, the system allows for direct invoice generation. This eliminates the need for manual invoice creation and simplifies the billback process for both your accounts payable and receivable teams.
    • Gain real-time insights into potential rebate earnings from your vendors based on your purchase history
    • Expedite the claiming of earned vendor rebates through user-friendly entry programs. Reduce manual data entry and ensure faster credit memo generation for your accounts payable department.
    • In instances where a vendor rebate requires a corresponding billback to a customer, the system allows for direct invoice generation. This eliminates the need for manual invoice creation and simplifies the billback process for both your accounts payable and receivable teams.